Cloud-based solutions: go digital without losing control
Cloud-based solutions let you use software, store files and host applications on remote servers that you reach over the internet. For a Belgian SME, they bring flexibility and reduce the hardware you have to manage. This page helps you make the most of cloud-based solutions without unpleasant surprises.
What cloud-based solutions change for an SME
You probably already use the cloud: online email, office suites, accounting software or a CRM that runs in a browser. The benefit is obvious: your team works from the office, a client site or home with the same data. Moreover, you pay for what you use and no longer maintain a server in a cupboard. However, everything then depends on your internet connection and on the reliability of your providers.
Before you migrate, list your tools and your data. Which data do you consider critical? Who needs access, and from where? What happens if a service goes down for a whole day? These questions guide your choice of providers and the order of the migration. Start with a tool that brings a quick, visible gain.
Security, GDPR and costs in the cloud
Security remains your responsibility, even in the cloud. Enable two-factor authentication on every account, limit access rights and remove them as soon as someone leaves the company. Also keep an independent backup of your data: a copy with another provider protects you against mistakes or hacking. For GDPR purposes, favour hosting within the European Union and sign the relevant data processing agreements.
Finally, keep an eye on costs. Subscriptions add up quickly, especially when each service charges per user. Review them regularly, cancel unused licences and check how you can retrieve your data if you switch provider. That last precaution stops you from getting locked in with a single vendor. A simple shared list of subscriptions makes this review much easier.
Our articles on cloud-based solutions and how we help
Our articles look at the subject from several angles. The first details the advantages of cloud computing for Belgian businesses, including a safe migration and lower costs. The second helps you choose the right IT support contract, from on-demand support to flat-rate plans and fully managed services. The third presents the key steps to digitalise a traditional business.
Call on a professional to plan a migration, connect your tools or secure your accounts. At Espero-Soft, we first analyse your environment and then recommend cloud-based solutions that fit your size and budget. We also remain available afterwards for maintenance and for the evolution of your tools.
